I Am Your Virtual Bookkeeper

01/05/2026

Happy 1st Monday of 2026! 💥 Raising the bar going forward is the motto for this year ✨

12/22/2025

Out running errands & found a portal to the North Pole 🎄 💫

07/29/2025

6 Years ago today, I bet on myself.
I decided on a business name.
I created a whole business & built me a website 🤓

All by myself… 🥂
Cheers to Me 🥂

Get started with a free consultation!

02/28/2025

Curious about Quickbooks Online historical cleanups? Let’s chat as these are my jam! 💥

This one hurt a bit though seeing over $10k noted in the account that shall not be used aka **gasp** RECONCILIATION DISCPREPENCIES 🥴

Keep reading for some diagnostics on this doozy of a project 😮‍💨 It’s gonna be fun! 🤩

Maybe because I love puzzles 🧩

“Historical Cleanups” are my favorite piece of the bookkeeping puzzle 🧩

There is something about taking the giant mess that makes no sense with the numbers flailing about all W***y Nilly then turning it into clear accurate financial reports I can present to the client.

I always incoude a diagnostic report sent with current state of financials when beginning a clean up project.

This is the email of issues I found in a quick 30 minute diagnostic.

Multiple inaccurately setup accounts posted as bank but are expenses and CC payments posted incorrectly to a BANK account that doesn't exist.

“CC Payment” was setup as a BANK - Does not need its own account, this should post to the CC as a credit from the bank for payments. Recategorized and inactivated erroneous account.
“0” setup as a BANK - Inactivated (No transactions)
“Bank Service charges” setup as a BANK - Revised account type to “EXPENSE” from “BANK”
“QB Accounting” - setup as a BANK - moved to bank charges - inactivated - removed payee that is same name as account? What are these?
“QB Accounting Fee” - setup as a BANK - moved to bank charges - inactivated - removed payee that is same name as account? What are these?
A/R balance of $29 for (2) 2020 Square invoices?
“Bill Pay” - setup as a BANK- need to reclassify accordingly, moved to Uncategorized for now

Farm CC bank feed last updated 2022 - Last reconciled 12/2021

CB Bank account feed needs updated (user info may have changed) - last connected 02/2025 - last reconciled 10/2024 - cleanup required as beginning balance is off by $6,953.25 at this time, there are multiple past entries that remain unreconciled dating back to 2021 & $10686.99 in reconciliation discrepancies (There should not ever be reconciliation discrepancies on your P&L)

02/27/2025

BOOKKEEPER (or BOOKKEEPING), the only common words with a consecutive triple double.

02/25/2025

17 page credit card reconciliation is completed 😮‍💨

Aaannnd … It only took 3 tries but I do NOT will NOT reconcile with any discrepancies & neither should you. Not even $.01!

I said what I said!

In my humble opinion…If you have a “reconciliation discrepancies” account on your P&L, you need a new bookkeeper.

Break time! 🙂

02/13/2025

🚨 Friendly Reminder🚨 All S Corp tax returns are due 3/17.

If you need your books cleaned up, the best time to do this was last year. The next best time is now.

File the extension, make a payment (extension is for filing not paying) & find a bookkeeper!

Reach out for a free discovery call with an advanced Quickbooks online ProAdvisor today!

Get started with a free consultation!

02/05/2025

🚨 Upcoming IRS Deadlines🚨

Mar 17th - Partnership & S-Corp Business Tax Returns Due

Apr 15th - Personal Tax Returns Due

Missing the tax deadline can have consequences like penalties and interest.

April 15, 2025 - Deadline to File Form 4868 and request an extension.

01/12/2025

Please don’t load bank statements into Chat GPT, ya all.

~A Concerned Bookkeeper

01/11/2025

Story time: While minding my business on this fine Saturday morning, I noticed Chase sent me an email that my phone number had been removed from Zelle 😳 🤨 😱

There were 3 emails but I went into panic mode seeing “Contact us immediately” if it wasn’t you missing the other two following emails. But why send 3?! 🤦‍♀️

Side note: I feel there really should be a human answering a # that a consumer is calling for potential fraud on.

Anyway… as I’m on hold, I’m frantically checking my bank account & find 2 small (under $5) foreign charges in my business bank account.

This is how they get you. Once a small charge successfully gets through, they come back for more.

As I’m disputing the charges online, I notice it’s a charge from Rio in Brazil. Hence the foreign transaction fee associated with the charge.

Someone in Brazil has managed to duplicate my business debit card and use it. This blows my mind when this happens as it’s happened a couple times now.

The fraud part is not weird, we know fraud happens all day every day. The weird part is the point where I can’t figure out where I would have been “compromised” & how or why this card is the one that this has now happened to twice.

I don’t use this card, ever. Nothing is tied to it on any auto pay and it’s not saved anywhere in my computer or phone.

Scary to think how this is happening. Is there some 🤖 running card numbers, zip codes and CVC code combinations until one works in Brazil? 🤯

The 2nd weird thing is the Zelle email was 1 of 3. The 3rd said, the phone number was removed due to inactivity. The representative at Chase confirmed the email was not related to the card fraud. I believe that should be in the 1st email right before “contact us” sans the word immediately.

While I would have recognized the fraudulent charges in the next few days doing my own personal bookkeeping, the bigger charge could’ve had time to hit. Grateful it didn’t as this is my business bank account not a credit card!!

And ain’t nobody got time for that! 😮‍💨

This is your friendly reminder to keep an eye on your bank account transactions!!!! 👁️ 👁️

You need to look at the details every so often not just balances. Even your best bookkeeper would miss a $3 balance discrepancy on a high level.

01/11/2025

🚨 Friendly Reminder🚨 All S Corp tax returns are due 3/17.

If you need your books cleaned up, now is the time to find a bookkeeper!

Reach out for a free discovery call with an advanced Quickbooks online ProAdvisor today!

Get started with a free consultation!